All payments are done in Euro on a beneficiary’s bank account. Provided the prior receipt of payments from the Executive Agency, the main beneficiary will distribute the grant among the partnership members according to following rules: 

Travel costs

Participating HEIs cover the travel costs incurred from students and staff participating in the mobility.

In order to cover travel costs for students and staff participating in the mobility a unit cost is granted. The following unit costs are applied for return tickets for the direct/linear distance ("as the crow flies showing in www.mapcrow.info"):

• For Target Group 1 on one side the location of the sending HEI and on the other side the hosting HEI premises;
• For Target Group 2, on one side the location of origin of the student/staff and on the other side the hosting HEI premises;
• For Target Group 3 the location of residence of the student and on the other side the hosting HEI premises.

 The maximum fixed-amount (€) related to the distance (km) is shown in the follow table: 

Subsistence costs

Participating HEIs provide the totality of the subsistence allowance specified in the recapitulative table below:

Twenty percent (%) of the total amount are provided upon arrival to cover installation costs and the remaining part are provided on a regular basis.

Participation costs

Participating HEIs cover the participation costs incurred related to all students /staff independently of the duration of the mobility. The participation costs may cover tuition and / or registration fees, additional library, student unions, laboratory consumable costs, residence permit, language courses costs etc. on an equal basis to that charged to local and international students. The participating HEIs apply a fee waiver policy for mobility inferior to 10 months. Students from partner HEIs continue paying their tuition and/or registration fees in their HEI of origin but the hosting HEI must apply a fee waiver policy. In order to avoid double imposition of fees, in those cases where the hosting HEI requires the payment of the registration/tuition fees the students must not be charged the same fees by the HEIs of origin. Fees cannot be charged to post-doctorate mobility for research purposes. Fees concerning post-doctorate studies are justified in detail in the application.

In order to cover the participation costs for incoming students a unit cost of EUR 3 000 for students. These costs are granted only for mobility of minimum 10 months. Partnerships may claim for participation costs of 6.000 EUR per student for a mobility period corresponding to 2 academic years (minimum of 20 months) and 9.000 EUR per student for a mobility period corresponding to 3 academic years (minimum of 30 months).

Under no circumstances may participating higher education institutions claim participating costs from visiting students beyond the amounts indicated in the previous paragraph or retain the funding foreseen as subsistence allowance to cover such costs.

Visa costs

Costs for the students and staff participating in the individual mobility, costs related to the visa, visa prolongations and residence permits for the individuals participating to the mobility may be covered by the grant awarded (included in travel costs). Under no circumstances may participating HEIs claim visa costs from visiting students or retain the funding foreseen as subsistence allowance to cover such costs.

Taxes Policy

Individual scholarships follow the taxation policies of the countries of the hosting HEIs

Documentary Evidences 

Documentary evidences should be kept (by the main beneficiary as well as by the co-beneficiaries), in order to report to Education, Audiovisual and Culture Executive Agency when the program is over, and detailed use will be provided each year to the coordinator for the annual report.