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Selection Procedure

1. Application Process - Applicants will gather all of the necessary information, fill out the required forms, and submit their applications using the application tool. Only complete applications will make it to the Eligibility Check.


2. Eligibility Check - The Eligibility Check phase begins after the Application Process ends. Home institutions will perform eligibility checks of each application. The Eligibility Check ensures that all EACEA requirements are listed within the applicants application, and that the applicant has submitted all of the necessary files and any additional materials required by the applicants selected host institutions. Applicants from TG2 and TG3 will have their eligibility checks performed by a project representative from the country of which the TG2 or TG3 applicant is a citizen.

3. Evaluation - Home and host institutions will evaluate applicants, with host institutions being given priority in terms of candidate evaluation. Both home and host institutions will use a commonly agreed on grading template (see below) in their evaluation of candidates. Host institutions may contact applicants to arrange interviews via VoIP services, such as Skype.

4. Selection Committee Evaluation The Selection Committee will nominate a final list of applicants selected to receive scholarships. Note: The Selection Committee may also utilize additional factors in determining the final list of applicants nominated for scholarships. For example, they must ensure a fair distribution of mobilities to host institutions and that regional institutions are represented in the mobilities. In the event of a tie between applicants, the Selection Committee will also address the cross-cutting issues outlined in the Programme Guide of Erasmus Mundus.

5. Notification - Selected applicants will be notified electronically that they have been nominated to receive scholarships. All the required documents should be translated into English, officially validated and sent to the local coordinator of the host institution after requesting.

The following documents are requested:

Undergraduate and Masters applicants are requested the following additional documents

  • Transcript of Records
  • Bsc Degree for Master applicants
  • Language certification
  • Motivation Letter
  • Recommendation Latter (s)
  • Curriculum Vitae

Doctorate applicants are requested the following additional documents

  • Transcript of Records
  • Bsc Degree and Master Degree (If applicable)
  • Language certification
  • Motivation Letter
  • Recommendation Latter (s)
  • Curriculum Vitae
  • Work Plan

Post-Doctorate applicants are requested the following additional documents 

  • PhD Degree
  • Language certification
  • Motivation Letter
  • Recommendation Latter (s)
  • Curriculum Vitae
  • Work Plan

It is strongly recommended to take Letter of Interest from Host Institution

Staff applicants are requested the following additional documents 

  • Language certification
  • Motivation Letter
  • Recommendation Latter (s)
  • Curriculum Vitae
  • Plan of teaching/training/research

 

It is strongly recommended to take Letter of Interest from Host Institution

 

Applicants from Target Group 3 will be required to provide additional proof of their vulnerable situations. Target Group 3 applicants are also not required to adhere to the 12 month requirement.
For undergraduate and masters applicants, a guide on preparing your learning agreement can be found here.
For PhD/Post-Doctoral applicants, a guide on preparing your research agreement can be found
here.
For academic and administrative staff applicants, a guide on preparing your work plan can be found
here.

6. Appeals - Applicants who have not been nominated to receive a scholarship may appeal the results within a given time period. 

Selection process will be impartial, transparent, based on merit and equal opportunities principles. All the applications will be submitted on-line on the EFFORT website and will be accessible by the Coordination Office and by all the partners. Selection procedure will consist of 3 phases:

  1. Eligibility’s verification of the candidate (Eligibility Check) by Home/Host HEIs.
  2. Academic evaluation of the candidate will be done by the three evaluators: by the Home HEI, by the Host HEI and by the Independent Evaluator according to the Selection criteria.
  3. Cross-cutting issues to be applied.

Selection criteria for undergraduate/master/doctorate students:

1. Curriculum Vitae
(0 – insufficient; 10 point – sufficient; 20 points – good; 30 points – very good).
2. Motivation letter
(0 – insufficient; 5 point – good; 10 points – very good; 15 points – very good).
3. Recommendation letter(s)
(0 – insufficient; 5 point – good; 10 points – very good; 15 points – very good).
4. Plan of work:
(0 – insufficient; 20 point – sufficient; 30 points – good; 40 points – very good).
5. Language level:
(0 – insufficient; 50 point – sufficient; 70 points – good; 120 points – very good).
6. Academic records and awarded degrees (if applicable):
(0-100 points)

Selection criteria for Post-doctorate students, academic/administrative staff:

1. Plan of teaching/training/research:
  (0 – insufficient; 10 point – sufficient; 20 points – good; 30 points – very good).
2. Curriculum Vitae (0-3 points).
  (0 – insufficient; 20 point – sufficient; 40 points – good; 60 points – very good).
3. Motivation letter (0-3 points).
  (0 – insufficient; 10 point – sufficient; 20 points – good; 30 points – very good).
4. Recommendation letter(s)
  (0 – insufficient; 10 point – sufficient; 20 points – good; 30 points – very good).
5. Language level:
  (0 – insufficient; 10 point – sufficient; 20 points – good; 30 points – very good).

Cross-cutting issues: 

In the disadvantaged candidates group the EFFORT project will give special attention:

  • Physically disabled participants. 
  • Outstanding candidates in socially deprived situations (such as candidates from minority group concentrated areas, and candidates from the lesser developed areas of the lot 5 Third countries).
  • Outstanding candidates in economically deprived situations (which belong to the families with total annual income of less than 3000 Euros per year).
  • Fifteen percent of the total scholarships will be distributed taking into account cross-cutting requirements (real participation of disadvantaged persons).